Lead Employer – host trust Information

How the Lead Employer model works at University Hospitals of Derby and Burton (UHDB) is outlined in the guidance for trainees and host trusts.

This guidance can be found on our Guidance for trainees, host trusts and workplace policies > page. We encourage you read this online to ensure you are reading the most up-to-date version. 

When UHDB has been informed by NHS England (NHSE) of the trainees that are due to rotate into the Radiology Specialty Trainee Programme, the host trust will be forwarded a table of all their trainees and their rotations, including annual leave entitlements, pay scales, and rotation dates.

The host trusts are responsible for contacting trainees with:

  • their new starter arrangements.
  • work schedules (copying in the Lead Employer for pay purposes).
  • a date for local induction.
  • monitoring the compliance of mandatory training.
  • entering absence onto Electronic Staff Record (ESR) to allow the organisation to monitor levels of absence, and ensure appropriate review meetings can be arranged in line with UHDB policies.
  • exception reporting.
     

What do we need from the host trust?

We need you to tell us if your contact information is up-to-date, and inform us of any changes we need to make to ensure we are forwarding the correct information to the individuals in your organisation. The contacts we require are:

  • Contact details for work schedules.
  • Contact details for medical staffing, e.g. rotas and leave requests.
  • Contact details for authorised signatories for additional payments and deductions.
  • Contact details for ESR users for absence reporting.
  • Contact details for any advice for Occupational Health departments regarding trainees.


Trainees will remain employees of UHDB throughout the duration of their training, therefore, there is no requirement for the host trust to carry out pre-employment checks when the trainees rotate to them. The trainees will be asked to provide their passport and the Right to Work Share Code (if applicable) to the host trust.

We can make payments through our payroll for trainees that have worked additional hours, payment for unpaid leave, mess fees and car parking fees at their host trust.

If you have any queries please contact uhdb.radiologyleademployer@nhs.net.